Can new organizations change signers/officers throughout the year?
No, new organizations cannot change signers/officers during the school year. When you register your new organization, please ensure that the signers you establish then will remain signers for the entire academic year.
What are the instructions for signer/officer changes when the request form becomes available?
After the organization has been recognized, any authorized signer has the authority to request to remove or add other authorized signers. If a signer is removed they will be notified. Please be sure to speak with other signers before making changes. If you think there is a mistake, please contact our office.
If your organization plans to change authorized signers/officers, please review and plan for the following:
Designate one person on behalf of the organization to submit one request form.
If you plan to remove a President or Treasurer, please designate either an existing or new officer who will assume those respective positions.
Ensure that your organization maintains a minimum of 3 authorized signers/officers, and that all new officers/signers are currently enrolled UCI students. The organization can have a maximum of 5 authorized signers/officers.
As a signer/officer it is your responsibility to request to remove yourself if you leave the organization or if you are no longer in a leadership position. The new signers/leadership are required to re-register the organization for the next academic year.
Request Form will be available at a later date.
Why would I change signers/officers? Do I have to change signers/officers throughout the year?
You may decide to choose change signers/officers for any of the following reasons:
One of the current authorized signers is graduating within the academic school year and cannot maintain their position after their graduation date.
Your organization held elections within the active academic school year.
A current authorized signer/officer does not wish to fulfill their role any longer.
Note: There must be a minimum of three authorized signers/officers listed for your organization to be recognized for the academic year.
If your organization holds elections in the Spring Quarter for the following year, you do not need to request a change of signer/officer request. Instead, you will wait until the re-registration window opens for the next year.
For example, your organization holds elections in May 2022 for the 2022-2023 academic school year. You DO NOT need to make a request to change signers/officers. You will wait until Re-Registration opens for the 2022-2023 year in July 2022 to make changes.