UCI Campus Organizations

Department Affiliations

Department Affiliations

Campus Organizations can request to affiliate with various departments across campus to gain special benefits and support while committing to being involved in the departments activities throughout the year. Campus Organizations will gain a better understanding on how to build mutually beneficial relationships with these campus departments. Each affiliation has it's own set of benefits and requirements. You can indicate your request to affiliate with departments during the registration process or you can email your request to campusorgs@uci.edu.

LGBT Resource Center Affiliation

The LGBT Resource Center offers student organization affiliation, to support and encourage organizations that work towards LGBTQ+ community, as well as align with the LGBTRC’s values. Through the affiliation student organizations will have the opportunity to have input into changes at the LGBTRC, access to space and financial resources, and have a network of like-minded organizations to connect and work with.

Requirements

REGISTRATION
Register and/or re-register your student organization with Student Life & Leadership and pay the registration fee. Please complete our affiliation application on our campusgroups webpage (https://campusgroups.uci.edu/student_community?club_id=37260). For any questions, contact the program coordinator, Ash Preston (ash.preston@uci.edu)

READ & UNDERSTAND AFFILIATED REQUIREMENTS & BENEFITS
Read and understand all requirements and benefits which you can find below. Share those requirements and benefits with your organization so they can utilize the LGBTRC.

ENGAGE IN THE COMMUNITY
Affiliation with the LGBTRC requires an active engagement in the LGBTRC community. The LGBTRC is only as great as you make it!

UPHOLD LGBTRC & CAMPUS POLICIES
Your organization is asked to assist in upholding the LGBTRC polices to ensure that the facility continues to be our "home".

VALUES
Must uphold the LGBTRC’s values:

  • Diversity
  • Social Justice
  • Education
  • Student Development
  • Holistic Wellness
  • Advocacy
  • Visibility
  • Leadership

COMMUNITY COUNCIL

  • Attend monthly Community Council meetings.
  • Minimum of 1 board member per group, maximum of 2 board members per group.

EVENT COMMUNICATION

  • Communicate your programs and events with the LGBTRC. Your events can be will be featured on LGBTRC platforms.

COLLABORATION

  • Collaborate with and co-sponsor at least one event with another affiliate or umbrella organization, or other identity-based departments.
  • Departments such as the LGBTRC, CCC, CBCRR, WHUB, Dreamers, etc.

GUIDANCE MEETINGS

  • Meet with an LGBTRC Pro Staff and/or Engagement Intern of the LGBTRC for guidance and support with program and event planning as needed.

APPROVAL

  • Affiliations are contingent upon LGBTRC staff approval

Benefits for RCO's

  • Your feedback will shape the course of the center (programs, events, services, resources, and more)
  • Gain an understanding of the LGBTRC (mission statement, learning outcomes, vision, values and goals)
  • Build community and network with other student leaders and groups engaged in diversity and social justice education, activism, advocacy, and community engagement.
  • Receive updates regarding unique leadership opportunities, facility updates, room reservation process, and resources.
  • Ability to reserve space at the LGBTRC for weekly or specialized programs or meetings within our staffing policy*. (*staff member need to be present after hours)
  • Gain access to our publicity tools including the LGBTRC Newsletter and social media accounts for advertising and outreach opportunities.
  • Additional funds to support their student organizations.
  • Gain access to information about leadership opportunities and on-campus events related to LGBTQQIAA+ cultural specific communities.
  • Be invited to special speaker events, programs and trainings.
  • Be advised on event planning, budgeting, facilitation and risk management.
  • Opportunities for co-sponsorship.
  • Advising from a professional staff member on program management
  • Advanced notice on LGBTQQIAA+ conferences

Links to apply: 

Cross-Cultural Center Affiliation

All Registered Campus Organizations (RCOs) who choose to affiliate with the Cross-Cultural Center will be required to meet specific requirements during the 2020-2021 academic year. RCOs interested in affiliating with the Cross-Cultural Center must complete an online application before September 30, 2020.  For more information about the Cross-Cultural Center’s affiliation, please visit: http://ccc.uci.edu/involvement/affiliation-process.php.

Alumni Association Affiliation

The UCI Alumni Association (UCIAA) Club Affiliate Program is for registered campus organization (RCOs) interested in building and leveraging their alumni network to support professional development of their members. UCIAA strives to empower RCOs proactively and independently to connect and engage with alumni by providing applicable resources, training, and guidance. In exchange, club affiliates will further the mission of UCIAA by creating their own alumni programming and participating in UCIAA student events among other things.

Fall 2020 Update: The UCIAA Club Affiliate program has been modified to a remote virtual format. It will remain virtual until the university resumes normal activity.

Benefits

The Alumni Association supports club affiliates in the following ways:

  1. Funding Opportunity: Earn funding for your organization by participating in our virtual Quarterly Affiliates Contest. The top three organizations with the highest points will receive funding ranging from $100-250.
  2. Direct Access to UCIAA Staff: Alumni and Student Engagement Manager is available for virtual meetings with club affiliates to provide guidance and discuss alumni engagement strategy, if requested.
  3. Alumni Outreach Support: With advance notice, UCIAA can assist with identifying and/or contacting key alumni for your virtual event or program
  4. Publicity and Marketing: Request to have your virtual event added to our alumni events listing on our website.
  5. Training and Resources: Access to quarterly online meetings involving staff led trainings and resources on alumni engagement strategies.

Responsibilities

To affiliate with the Alumni Association, RCO’s must complete the following requirements:

  1. Host a minimum of one virtual event or engagement program per year (i.e. panel, networking, workshop, mixer, career talk, etc.) that connect UCI students with alumni
  2. Promote and attend Alumni Association and/or Student Alumni Association online events
  3. Submit membership rosters on a quarterly basis so we can keep track of your alumni for your club in perpetuity
  4. Submit event attendee lists for all alumni-related events so we can track participation and build an invite list for your future events
  5. Attend quarterly virtual meetings to learn more about the value of alumni engagement and gain helpful strategies and tips on how to build and leverage your alumni network
  6. Meet with Alumni and Student Engagement Manager for any large scale alumni virtual events to discuss and develop alumni engagement strategies

How to Affiliate

To request to affiliate with the UCI Alumni Association, please complete and submit the Club Affiliate Application: https://forms.gle/BJABect9rRHw72iC9 by Friday, October 23 (Week 3). Following submission of the application, the Alumni and Student Engagement Manager will be in touch with you regarding next steps. Affiliates must attend a quarterly meeting and have a minimum of two representatives in attendance.

STAFF CONTACT

April Hul
Alumni and Student Engagement Manager
UCI Alumni Association
ahul@exchange.uci.edu

Student Outreach & Retention Center (SOAR) Affiliation

The SOARing for Education Affiliation Program is designed to promote community building amongst different Registered Campus Organizations (RCO’s) and the SOAR Center to work together and uplift the mission and vision of the center as a student-initiated outreach and retention programming space. Affiliates will foster critical dialogue, mentorship and reimaging the educational system to improve college access, retention, and graduation rates for historically underrepresented and under-resourced communities in higher education. The program will work to build a coalition and network of students leaders that would help to challenge inequities faced by underrepresented and underserved students and advocate for resources to better serve our community.

Requirements

  • Be a Registered Campus Organization that has completed registration and COOL training.
  • Attend monthly affiliate meetings which will be a space for dialogue as well as any additional training.
    • Schedule TBA.
    • During this time of Distance Engagement meetings will be held virtually).
  • Meet with Retention/Outreach coordinator once a quarter & once a year with SOAR pro-staff for program advising as it relates to your SIO/R funded grant.
  • A signer must attend at least one SOAR sponsored program for the year.

Benefits

  • Eligibility to apply for Student Initiated Outreach and Retention Grants.
    • Funding schedule TBA.
    • Invitation to join the SOAR Board to network with peers and engage in advocacy dialogue
    • Leadership skills development and training
      • Learn about best practices as it relates to outreach/retention programming
      • Access to programming resources
      • Marketing & promotion benefits:
        • Free print order via the SOAR center (see staff for guidelines)
        • Promotion via SOAR newsletter and website
        • Highlights on SOAR social media platforms
        • Access to Pro-Staff for program support and development
        • Priority room reservation in the SOAR office MPR and access to check out SOAR supplies.

How to Affiliate

  • Apply online via SOAR’s website through our Submittable platform.
    • Applications will be open August 28, 2020 – November 25, 2020
  • Once your application has been reviewed and approved schedule an appointment with a SOAR Outreach/Retention coordinator.

Latinx Resource Center Affiliation

All Registered Campus Organizations (RCOs) who choose to affiliate with the Latinx Resource Center will be required to meet specific requirements during the 2020-2021 academic year. RCOs who do not fulfill mandatory affiliation requirements will not receive the benefits of being affiliated with the Latinx Resource Center during future quarters, which include receiving priority when submitting room reservation requests.

Note: This affiliation program will take the place of the previous Mesa Unida de UCI affiliation program.

Requirements

Attend Quarterly Affiliate Meetings.

Affiliates must send at least one board member from their organization to the meetings. These meetings will be held virtually in Fall 2020. (Meetings in Winter 2021 & Spring 2021 TBD.)

Meet with the Director of the Latinx Resource Center.

At least two members of your organization’s leadership team will be required to meet with adelí durón, Director, during fall quarter. At this meeting, representatives should be prepared to share your organization’s goals for the year including any planned events as well as ideas for the programs or events to collaborate with the Latinx Resource Center.

Email your board’s roster.

The roster should include your organization’s leadership team (board) to latinx@uci.edu no later than Friday of Week 3. Please include names, position titles, and e-mail addresses.

Actively Participate in at least one Community Event hosted by the LRC.

The calendar for the 2020-2021 year is still being developed. We are hoping to be able to host in-person festivals and celebrations in the future. In the meantime, there are plans for hosting a keynote speaker about developing a thriving Hispanic Serving Institution (HSI) and cross-campus collaboration on addressing anti-Blackness in the Latine community.

Benefits

Access to our publicity tools including the LRC email list and social media accounts (Instagram, tiktok, twitter).

Receive weekly and quarterly updates regarding unique leadership opportunities, facility updates, room reservation process, and resources. The new center space will have a reserve-able small conference room and shared medium conference room.

Be advised on relevant topics such as event planning, budgeting, dialogue facilitation, and risk management by our professional staff.

Be invited to special speaker events, VIP receptions, leadership programs, and trainings.

Be invited to sit on center committees and campuswide committees to represent your organization and/or the LRC.

LRC 2020-2021 funding will determine other unique benefits such as funding or competitions that will be made available to only LRC affiliates.

How to Affiliate

To apply please email latinx@uci.edu to receive more information. Affiliates application will be released in August.

Division of Career Pathways Affiliation

DCP Club Affiliates Program (CAP) members are student organizations that place a high priority on the professional development of their members. As such, they choose to partner with the UCI Division of Career Pathways to enhance the experiences they can offer. CAP members enjoy a variety of benefits that provide the opportunity to connect with UCI Division of Career Pathways Staff, the employers who use our services, and other likeminded student organizations.

Requirements

  • Your organization must be registered with the Dean of Students Campus Organizations office, http://www.campusorgs.uci.edu/
  • Your organization must have at least 20 active members
  • Your board agrees to promote relevant UCI Division of Career Pathways events and services to club members on a regular basis at meetings and announcements on your website, newsletters and/or list serve
  • Your organization will provide contact information for two officers who are able to respond to messages and make decisions on behalf of your organization
  • Your organization will recognize the UCI Division of Career Pathways through inclusion as a sponsor/affiliate on web and print marketing
  • All primary points of contact will need to attend:
    • CAP Orientation Week 3 of Fall Quarter
    • CAP Winter Quarter Check-in – Week 2 of Winter Quarter
    • CAP Spring Quarter Check-in – Week 2 of Spring Quarter

* Secondary points of contact, or another Executive Board member, may attend in their place with prior notice

Benefits

  • Priority consideration for professional development workshop requests submitted to DCP Staff (minimum 4 weeks notice)
  • Work with the Employer Relations Team to identify and contact employers that you would like to see recruit at UCI and/or attend your meetings or events (minimum 4 weeks notice)
  • Marketing of your career or Graduate School related club events posted on Handshake (minimum 4 weeks advance notice)
  • Club name/logo, description, and link to club website on UCI DCP website
  • Access for Club Affiliates to co-sponsor events and/or participate in career fairs, graduate and professional school fairs, and the Career Discovery Series
  • Event planning support and consultation with a  staff member from the Division of Career Pathways
  • Professional development events for club officers
Dedicated UCI Division of Career Pathways liaisons

Terms & Conditions of Membership

All DCP CAP members agree to:

  1. Respond to any direct employer or Career Pathways requests within 48 hours to accept or decline, professionally
  2. Maintain a group profile that enhances UCI in employers’ minds. Specifically, the group will not publicly endorse or promote illegal, or unprofessional, behavior that will tarnish employers’ opinions of UCI students
  3. Commit to this program for one academic year and complete a program evaluation at the end of the year

The UCI Division of Career Pathways is excited by the prospect of partnering with your organization. We expect this program will be mutually beneficial and enhance the UCI experience for all involved. We do not expect to encounter any problems with our club affiliates. However, if any of the agreements are not upheld, your club’s points of contact will be required to meet with the Division of Career Pathways to discuss next steps.

How to Affiliate

Apply HERE by October, 9th, 2020.

Have more questions? Contact Natasha Strauss, Employer Engagement Specialist, at nstrauss@uci.edu

Club Sports Affiliation

Interested organizations must meet the following minimum criteria before applying for Club Sport status.

Requirements:

  • Be a competitive sport activity (regularly scheduled competition, league play, and or may culminate in a regional or national tournament)
  • Sport must be affiliated with a National Association, League, or other governing body
  • Meet with the Director of Club Sports to discuss the rules, regulations, policies, and expectations of clubs administered by the Department of Campus Recreation
  • If the club wishes to pursue recognition, they must submit the following to the Club Sport Director in written proposal:
    • Club must show it has a minimum of 10 members willing to pay dues.
    • A roster of interested students demonstrating a demand for the activity.
    • A annual calendar of proposed activities for the club
    • An operational budget for the first year of existence. Within the budget, fundraising and management must be defined.
    • A risk management review of the proposed activities for the club
    • Club must prove there is interested, involved and committed student leadership capable of organizing and leading the club.
    • Provide Name, address and phone number of each club officer
    • A club constitution is required to be submitted. Club operational by-laws should also be established.
    • Facility space required on a weekly basis for practices/games
    • Information concerning the club’s national association, league or other governing body affiliation
    • List of area and regional competitors