UCI Campus Organizations

Registration Information

Registration Requirements

Every campus organization is active until the end of Spring Quarter of each academic year. After Spring Quarter all organizations must re-register for the next academic year in order to continue to be active and registered on campus. 

Registration Requirements

1. 3-5 Signers

Must be current UCI Students. Faculty/staff cannot be signers unless it is a faculty/staff organization. The "President" or signer who holds an equivalent title/position in the organization must be listed as the Executive Officer (XO) at the time of registration. The XO obliges to be the first point of contact and representative for your organization.

2. Complete Agreement Forms & COOL Orientation

The Food COOL (Temporary Food Permits), the Student Center & Event Services COOL (Room Reservations) and the ASUCI COOL (ASUCI Accounts) are required if your organization is utilizing their services.

3. Upload Constitution

Upload during registration or email constitution to campusorgs@uci.edu

4. Pay $50 Registration Fee

Pay in-person with cash or check at the Student Life & Leadership Office or pay with an active ASUCI club account. New Organizations will need to complete this step after completing steps 5 & 6.


New Organizations will need to complete these additional steps.

5. Attend a New Org Orientation Session

This short session is MANDATORY for new organizations and will go over the benefits of being a campus organization at UCI. Please be prepared to talk about your organization, its mission and its goals. Sign up for a session on the column to the right.

6. New Org Advising Meeting

This 20-minute meeting is MANDATORY for new organizations and provides an opportunity for us to learn more about your organization and how we can support your organization in being successful on campus. You must attend the New Org Orientation before attending an Advising Meeting. Sign up for a meeting with any of our professional staff on the column to the right. You will then be able to pay for your $50 Registration Fee after you have completed this step.

New Organization Orientation Session | Sign-Up

Orientation Sessions held in G303 Student Center - Student Life & Leadership Conference Room

There are no more New Org Orientations for the 2018-2019 year. Please check back for dates for the 2019-2020 year.

New Org Advising Meeting | Sign-Up

Mandatory Advising Meeting (20 mins) to discuss in further detail the goals of your organization and how our office can support the organization in being successful. Atleast 1 signer must attend.
Note: You MUST have attended a New Organization Orientation before the Advising Meeting.

Schedule Meeting | Selina Bustillos

Schedule Meeting | Angie Keam

Schedule Meeting | Darlene Esparza

Registration Deadlines

Re-Registration deadline: December 14, 2018
New Organization Registration deadline: April 19, 2019



Only current UCI students can be signers of an organization (excluding University Extension students). Signers of RCOs are responsible for the activities of their organization(s). They agree to be jointly or individually liable for all debts and obligations to the University incurred by the organization. Signers read UC, and UCI agreements and policies and agree to comply.  Remember signers are utimately responsible for the RCO.

What is an Authorized Signer?

An authorized signer is a signer who has completed all of the requirements of registration including signing the Online Agreement Forms and completing the Campus Organizations Online Learning (COOL) Orientation. If a signer has not met these requirements than they are not considered an "authorized" signer. Authorized signers have the ability to book space with the Student Center & Event Services, apply for Temporary Food Permits, and access the organization ASUCI club accounts.

What is an Executive Officer (XO)?

The Executive Officer (XO) must be the "President" or signer who holds an equivalent title/position in the organization. The XO is the first point of contact and representative for the organization in the case that the University needs to contact the organization.

Request to Change Signers

Any authorized signer has the authority to remove or add other signers. If a signer is removed they will be notified via email of their removal. Please be sure to speak with other signers before making changes. If you think there is a mistake, please contact our office. 

Change Signer Request Instructions

  1. Email campusorgs@uci.edu
  2. Include your name and your Campus Organization's name
  3. Let us know who you would like to remove or add by providing us with the following:
    • Students first and last name
    • Students position/title
    • Student UCI email address

Requests are processed within 3 business days.

Remember RCOs must have a minimum of 3 signers throughout the academic year. As a signer it is your responsibility to request to remove yourself if you leave the organization or if you are no longer in a leadership position. At the end of Spring Quarter all signers are removed from the system. The new signers/leadership are required to re-register the organization for the next academic year.

Section 3

COOL Orientations

COOL Orientations: Click Here

Naming Your Organization

Naming Your Organization

RCO's may include "UCI" in their organization name for the purposes of georgraphical designation only. For example, "Anteater Stamp Club at UCI" is accetable, but "UCI Anteater Stamp Club" is not acceptable. The name "University of California" is property of the state. No Person shall, without written permission of the Regents of the University of California, use this name, or any abbreviation of it or any name, which these words are part in any way.

  • Click here for campus policies relating to the use of the University's name for RCOs.  
  • Click here for suggestions from Trademarks and Licensing.

E-mail and Social Media Accounts
Policies apply to your email account and your social media handles. 

Acceptable: anteaterstampclub@gmail.com and @anteatersstampuci
Not Acceptable: ucianteatersstampclub@gmail.com and @ucistampclub

How do I change the name of my organization?

Organizations can only change their name during the registration period before becoming officially recognized. Once recognized an organization will have to wait until the next registration period to change their name. Any organization that does not comply with the 70.40 UCI Organization Name policy will be asked to change it.

Section 5

ASUCI Club Accounts

Learn how to open an ASUCI account or process a check request. 

ASUCI Club Account Instructions

Check Request and Reimbursement Instructions

Note: If your organization does not re-register for 2 consecutive years then your organization forfeits any remaining funds left in the orgs ASUCI account.