Are you looking to start a NEW organization at UCI? If so, review this website for requirements and steps to make it happen!
New Organization Registration
[NOTE: To allow time to complete all requirements in time, the registration form will close on Thursday, March 7, 2024 @ 5 PM PST]
2023-2024 New Organization Registration Completion Due Date: Friday, March 15, 2024
Registration Requirements
NON-DISCRIMINATORY AND STUDENT-LED
The organization must be student-led. This means that the organization is being directed and led by students of their own volition and willingness to operate an organization on campus. The students in the organization should be making all decisions on behalf of the organization.
Each individual listed as a signer must be a currently enrolled UCI student. If your organization is directed by a campus department, an off-campus entity, or a business, then the group is not considered a “campus organization”. If you have questions about whether your organization would be considered a Campus Organization at UCI, please reach out to our office for advising.
According to the Registered Campus Organization policy 70.10, the organization you are starting should be non-discriminatory – this means the organization can not discriminate on the basis of gender, race, sexual orientation, gender, religious beliefs, etc. Exceptions to this policy are given to sorority/fraternity organizations.
Review the additional information below to determine if your organization meets the requirements to become a registered campus organization.
3-5 SIGNERS
Signers or Officers are organization leaders that are responsible for all actions of the organization. Every organization must have a minimum of 3 signers and a maximum limit of 5. Each signer must be a currently enrolled UCI student and maintain their enrollment status. If the enrollment status changes, it is the responsibility of the signer to contact our office to request a change of signer if the enrollment status changes. The President (or person who holds an equivalent position in the organization) and the Treasurer must be listed as an officer of the organization. Please note that signers/officers categorized as Club Sports must be full-time students. Signers/officers will receive CampusGroups emails– these are not spam.
CONSTITUTIONS
Your organization must have a constitution on record. A constitution serves as a guiding document of operations for your organization. When you fill out the registration form you will be required to upload a constitution. Your constitution will be reviewed by COVP staff. New organizations will have the opportunity to edit the constitution during the orientation and advising sessions. Click here for the constitution template. Note: Please make sure to customize the constitution template with your organization’s details.
REGISTRATION FEE ($50)
A $50 registration fee will be required each year. This payment can be made via debit/credit card on CampusGroups.
ON-CAMPUS ADVISOR
Your on-campus advisor can be a staff member, a faculty, or a currently enrolled graduate student. If they haven’t done so yet, have them activate their CampusGroups account at: https://admin.campusgroups.uci.edu/createaccount. Afterward, their name should appear when you enter it in the registration form.
Registration Steps
1. SUBMIT THE REGISTRATION FORM ON CAMPUSGROUPS
Designate one person from your organization to initiate the re-registration process on campusgroups.uci.edu. The person initiating the form must also be listed as an authorized signer (signers must be currently enrolled UCI students and maintain enrollment status).
2. ATTEND A NEW ORGANIZATION ORIENTATION
This short session is MANDATORY for new organizations and will go over the benefits of being a campus organization at UCI. Please be prepared to talk about your organization, its mission, and its goals. All signers are required to register and attend this orientation. Signers may choose to attend the same or different sessions, however, all signers must complete this step.
UPCOMING NEW ORG ORIENTATIONS
- Next New Org Orientation will be hosted after re-registration opens in July 2024
3. ATTEND A NEW ORGANIZATION ADVISING SESSION
Your organization must have a constitution on record. A constitution serves as a guiding document of operations for your organization. When you fill out the registration form you will be required to upload a constitution. Your constitution will be reviewed by COVP staff. New organizations will have the opportunity to edit the constitution during the orientation and advising sessions. Click here for the constitution template. Note: Please make sure to customize the constitution template with your organization’s details.
4. SIGNERS TO COMPLETE ONLINE REQUIREMENTS
A $50 registration fee will be required each year. This payment can be made via debit/credit card on CampusGroups.
5. VISIT “MY CHECKLIST” ON CAMPUSGROUPS
This will allow you to view your checklist items and progress. Visiting My Checklist will also sync your checklist. If this step is missed, your checklist status may not be up to date and will delay your organization’s registration process.
6. PAY THE REGISTRATION FEE
Designate one person from the organization to pay the registration fee.