All organizations must re-register every academic year in order to continue to be active and registered on campus. Re-registration each year begins in July.
Campus Organization Re-Registration Requirements Due by End of Fall 2023
Registration Requirements
NON-DISCRIMINATORY AND STUDENT-LED
The organization must be student-led. This means that the organization is being directed and led by students of their own volition and willingness to operate an organization on campus. The students in the organization should be making all decisions on behalf of the organization.
Each individual listed as a signer must be a currently enrolled UCI student. If your organization is directed by a campus department, an off-campus entity, or a business, then the group is not considered a “campus organization”. If you have questions about whether your organization would be considered a Campus Organization at UCI, please reach out to our office for advising.
According to the Registered Campus Organization policy 70.10, the organization you are starting should be non-discriminatory – this means the organization can not discriminate on the basis of gender, race, sexual orientation, gender, religious beliefs, etc. This language must be included in the RCO constitution. Exceptions to this policy are given to sorority/fraternity organizations.
Review the additional information below to determine if your organization meets the requirements to become a registered campus organization.
3-5 SIGNERS
Signers or Officers are organization leaders that are responsible for all actions of the organization. Every organization must have a minimum of 3 signers and a maximum limit of 5. Each signer must be a currently enrolled UCI student and maintain their enrollment status. If the enrollment status changes, it is the responsibility of the signer to contact our office to request a change of signer if the enrollment status changes. The President (or person who holds an equivalent position in the organization) and the Treasurer must be listed as an officer of the organization. Please note that signers/officers categorized as Club Sports must be full-time students. Signers/officers will receive CampusGroups emails– these are not spam.
CONSTITUTIONS
Your organization must have a constitution on record. A constitution serves as a guiding document of operations for your organization. When you fill out the registration form you will be required to upload a constitution. Your constitution will be reviewed by COVP staff and must include a non-discrimination clause. New organizations will have the opportunity to edit the constitution during the orientation and advising sessions. Click here for the constitution template. Note: Please make sure to customize the constitution template with your organization’s details.
REGISTRATION FEE ($50)
A $50 registration fee will be required each year. This payment can be made via debit/credit card on CampusGroups.
ON-CAMPUS ADVISOR
Your on-campus advisor can be a staff member, a faculty, or a currently enrolled graduate student. If they haven’t done so yet, have them activate their CampusGroups account at: https://admin.campusgroups.uci.edu/createaccount. Afterward, their name should appear when you enter it in the registration form.
Registration Steps
1. SUBMIT THE REGISTRATION FORM ON CAMPUSGROUPS
Designate one person from your organization to initiate the re-registration process on campusgroups.uci.edu beginning July 6, 2022. The person initiating the form must also be listed as an authorized signer (signers must be currently enrolled UCI students and maintain enrollment status).
2. SIGNERS TO COMPLETE ONLINE REQUIREMENTS
Signers will need to complete the following requirements for your campus organization’s registration process::
- All signers/officers listed will receive an email to accept their position and complete the 7 online Signer/Officer Agreement Forms
- All signers/officers listed will need to complete the following COOL Modules & Quizzes
- COVP COOL
- Student Center & Event Services COOL
- ASUCI Club Accounts COOL
- Anti-hazing COOL
- Temporary Food Permit Application Process COOL
- OEOD COOL
- COVP COOL
COOL Modules & Quizzes for the 2023- 2024 year will be posted on July 6.
Any quiz taken prior to this date will not count towards fulfilling the requirements for registration for the 2023-2024 academic year.
You may check the status of your progress by visiting the CampusGroups site and clicking on “My Checklists” on the left panel. Note: You are only able to see your own checklist and not your fellow signers/officers.
3. VISIT “MY CHECKLIST” ON CAMPUSGROUPS
This will allow you to view your checklist items and progress. Visiting My Checklist will also sync your checklist. If this step is missed, your checklist status may not be up to date and will delay your organization’s registration process.
4. PAY THE REGISTRATION FEE
Designate one person from the organization to pay the registration fee.