Change of Signers Request – Winter 2025
Opens: Monday, January 6, 2025
Closes: Friday, January 24, 2025
Signers designated during the Winter 2025 Change of Signers/Officers process will be effective through June 30, 2025.
Complete this form if you want to make any authorized signer changes within your organization. By completing this form, changes will be made to the list of individuals who are responsible for all actions of the club. All signers for student organizations must be currently enrolled UCI students.
Contents
- 1 Requesting a Change of Signers
- 1.1 Who can request a change of signers?
- 1.2 How long will the Winter 2025 change of signers request form be available?
- 1.3 What happens when the request form is accepted?
- 1.4 Can I utilize campus resources while my organization is pending?
- 1.5 Is a new registration payment required for the change of signers process?
- 2 Requirements of an Organization
- 3 Frequently Asked Questions
Requesting a Change of Signers
Who can request a change of signers?
- Only current/existing signers of the organization are eligible to make the request. Make sure to communicate with all signers, and that all signers agree with the request.
How long will the Winter 2025 change of signers request form be available?
- Request for signer changes for the duration of the 2024-2025 academic year can be submitted Monday, January 6, 2025 – Friday, January 24, 2025.
What happens when the request form is accepted?
- The organization’s status will be reset to pending registration. This will allow the new signers to initiate the registration for the organization with the new list of signers. All signers are required to complete the registration requirements to complete the process. Signers that have already completed the COOL modules for this academic year do not need to retake the modules. Once all signers are complete, the organization will be recognized.
Can I utilize campus resources while my organization is pending?
- No. Organizations that are pending during the change of signers process will not be able to access RCO benefits such as requesting room reservations or accessing RCO funds. All organizations are encouraged to complete the registration requirements in a timely manner so that the organization can be recognized to access RCO benefits.
Is a new registration payment required for the change of signers process?
- No. Registration payment is not needed for this process.
Requirements of an Organization
- Must have a minimum of three and a maximum of five authorized signers throughout the academic year.
- It is a signer’s responsibility to request to be removed if they:
- Leave the organization
- Are no longer in a leadership position
- Graduate/are no longer an enrolled UCI student
- Note:
- The change of signers form IS NOT used to request access to manage the organization’s CampusGroup profile page. To make a request to add an officer to the organization’s group page, submit a request to campusorgs@uci.edu.
- The list of signers will be effective for the duration of the 2024-2025 academic year. Change of signers for the 2025-2026 academic year should be submitted in July 2025, during the registration process.
- Requirements that remain incomplete after the allotted time may result in the organization not meeting the minimum requirements to be in good standing as a recognized campus organization. This may impact the organization’s recognition status for the duration of the academic year.
- For questions, please contact campusorgs@uci.edu.
Frequently Asked Questions
Can I change signers now?
The request to change Signers/Officers for the duration of the 2024-2025 academic year is available during Winter 2025, January 6, 2025 – January 24, 2025. A request to change Signers/Officers will also be available during Spring 2025. Once the process is complete, the list of signers will remain in effect through June 30, 2025.
Update to Signers/Officers for the 2025-2026 academic year can be made when the Campus Organization Registration opens in July 2025.
Once our organization is recognized, when can we change signers/officers?
After an organization has been recognized, an authorized signer may submit a request to change signers for the duration of the 2024-2025 academic year during specific times in the Winter 2025 and Spring 2025 quarters. The change of signers process for Winter 2025 begins Monday, January 6, 2025 until Friday, January 26, 2024. The list of signers will remain in effect through June 30, 2025.
Note: New organizations must contact campusorgs@uci.edu
Can new organizations change signers/officers throughout the year?
No, new organizations cannot change signers/officers during the school year. When you register your new organization, please ensure the individuals you list will remain signers for the entire academic year. If signers become ineligible, please contact campusorgs@uci.edu, to request a change.
Why would I change signers/officers? Do I have to change signers/officers throughout the year?
You may decide to choose change signers for any of the following reasons:
- One of the current authorized signers is graduating within the academic school year and cannot maintain their position after their graduation date.
- Your organization held elections during the active academic school year.
- A current authorized signer/officer does not wish to fulfill their role any longer.
- A signer is no longer enrolled as a UCI student.
Note: There must be a minimum of three authorized signers listed for your organization to be recognized for the academic year.
If your organization holds elections in the Spring Quarter for the following year, you do not need to request a change of signer/officer request. Instead, you will wait until the re-registration window opens for the next year.
For example, your organization holds elections in May 2025 for the 2025-2026 academic school year. You DO NOT need to make a request to change signers/officers. You will wait until Re-Registration opens for the 2025-2026 year in July 2025 to make changes.
What are the instructions for signer/officer changes when the request form becomes available?
After the organization has been recognized, any authorized signer has the authority to request to remove or add other authorized signers. Please be sure to speak with other signers before making changes. If you think there is a mistake, please contact our office.
If your organization plans to change authorized signers/officers, please review and plan for the following:
- Designate one person on behalf of the organization to submit one request form.
- If you plan to remove a President or Treasurer, please designate either an existing or new officer who will assume those respective positions.
- Ensure that your organization maintains a minimum of 3 authorized signers/officers, and that all new officers/signers are currently enrolled UCI students. The organization can have a maximum of 5 authorized signers/officers.
During the change of signers process, the organization’s registration will be designated as pending and the organization will be unable to conduct business with campus departments.
As a signer/officer it is your responsibility to request to remove yourself if you leave the organization or if you are no longer in a leadership position. The new signers/leadership are required to re-register the organization for the next academic year.
I’d like to give additional CampusGroups access to someone
Please have an existing signer send an email from their UCI email address to campusorgs@uci.edu to make this request. Include the name, email, and title/role for each signer. Please include which of the following permissions you would like to be granted:
- Edit Group Settings
- Send Emails
- Create Events
- Manage Events
- Manage Members
- Manage Surveys & Forms
- Manage Tracks & Checklists
- Edit Website
- Create News
This person will:
- Not be publicly visible as a group officer
- Not have signer privileges
- Not need to complete COOL modules and related quizzes